Are Your Public PDFs Ready for ADA Title II?
We help cities, counties, and public agencies remediate inaccessible PDFs so they meet ADA Title II and WCAG accessibility requirements.
Most agencies already know their websites matter for accessibility.
What catches teams off guard is the backlog of agendas, scanned reports, forms, packets, meeting minutes, and uploaded PDFs that were never built to be screen-reader accessible.
That is where we help!
What the Rule Actually Means
The ADA PDF Deadline Is Coming Fast
Under the updated ADA Title II accessibility rule, most web content provided by state and local governments must meet WCAG 2.1 AA accessibility standards. That includes many PDFs and other digital documents, especially current documents used to access public services, programs, forms, meetings, or information.
That includes PDFs.
For many agencies, the challenge is volume. Older PDFs often fail accessibility checks entirely because they are:
- Untagged
- Scanned as images
- Missing reading order
- Missing alt text
- Inaccessible to screen readers
- Missing accessible form labels
- Structured visually instead of semantically
Most internal teams simply do not have the bandwidth to manually remediate hundreds or thousands of files.
What We Do
PDF Accessibility Remediation
We remediate PDFs so they meet WCAG 2.1 AA accessibility standards.
Every file includes:
- Proper document tagging
- Reading order correction
- Alt text for images
- Accessible headings and links
- OCR cleanup for scanned files
- Bookmark structure for longer documents
- Form field accessibility
- Accessibility checker validation
- Final QA review
Workflow
- You send the PDFs (or URLs)
- We audit the files
- We remediate and validate accessibility
- We return upload-ready PDFs
- We provide a compliance summary report
Pricing
Straightforward Per-Page Pricing
| Service | Rate | What’s Covered |
|---|---|---|
| Standard PDF page | $8/page | Text-based pages with simple, single-column layouts: tagging, reading order, alt text, language, title, bookmarks if over 9 pages, accessible links. |
| Complex PDF page | $15/page | Multi-column layouts, tables, charts, infographics, sidebars, decision trees, mixed media — anything that needs careful manual structuring. |
| Scanned/image-only page | $20/page | Documents that started life as scans or photos. We OCR them, then tag and remediate from there. Includes a clean, searchable text layer. |
| Form field remediation | $25/field | Fillable PDF forms — labels, tooltips, tab order, required/optional flags, validation messages. Priced per field, not per page. |
| Compliance audit only | $2/page | We audit your existing PDFs and deliver a prioritized report — no remediation. Great if your team wants to fix in-house but needs a roadmap. |
| Rush Turnaround | +25% surcharge | Under five business days from start to delivery. Subject to capacity — we’ll always tell you up front if rush is doable. |
Volume Discounts
| Volume | Discount | Notes |
|---|---|---|
| 100–499 pages | 10% off | Most cities and small departments land here for an initial round. |
| 500–999 pages | 15% off | Typical mid-size county or city-wide cleanup. |
| 1,000+ pages | 20% off | Large agencies, full website remediation pushes. |
| 2,000+ pages | Custom | Multi-year programs and standing remediation contracts. Let’s build a number that works for both of us. |
Every remediated PDF includes
- Proper document tagging
- Reading order correction
- Alt text for images
- Accessible headings and semantic structure
- Accessible links
- Language and metadata setup
- Bookmark structure for longer documents
- Color contrast review where applicable
- Adobe Acrobat accessibility checker validation
- Final manual QA review
Included With Every Project
- Free sample audit
- Compliance summary report
- File naming cleanup
- Upload assistance if needed
- Dedicated point of contact
Why Agencies Use Us
Internal bandwidth is limited
Most teams do not have someone dedicated to PDF remediation.
Accessibility software only goes so far
Most automated tools still require manual remediation and QA.
Older PDFs are usually the problem
Scanned records, archived reports, and exported documents often fail accessibility checks completely.
We are local
Sacramento-based. Same time zone. Easy communication.
Get a Free PDF Accessibility Audit
Send us one or two PDFs and we will tell you:
- What accessibility issues exist
- What remediation is required
- What the project would cost
- Recommended next steps